The HR department faces a significant challenge related to repetitive tasks, particularly around onboarding and offboarding. Managing a large number of employees and flexible contractors entails an abundance of administrative duties, ranging from requesting VOG statements to entering new employees into the HR system.
Striving for a seamless onboarding is crucial as it forms the first impression of the organization for employees. Additionally, the entered data must be accurate and complete to ensure essential processes, such as requesting user accounts, proceed correctly.
Fortunately, the HR department can liberate employees from repetitive work by leveraging new technologies such as Robotic Process Automation (RPA). Software robots (RPA) can play a key role in promoting workplace satisfaction and enabling employees to shine in what they excel at.
Benefits of software robots within the HR department
Automating repetitive tasks with RPA naturally leads to time savings. However, the qualitative benefits are just as interesting, especially within an HR department where onboarding and offboarding are crucial processes. For new employees, you want to make a positive impression with short response times and a smooth onboarding process.
Automating administrative tasks within the HR department using RPA results in:
Reducing workload during peak periods
Increased job satisfaction
Faster onboarding
Continuity during absence or illness
Higher data quality
More efficient way of working
Software robot vs. administrative employee
What is RPA? RPA stands for Robotic Process Automation, a technology that simulates keyboard and mouse actions to automate repetitive, manual, and often administrative tasks. This is done through a software robot, also known as a digital worker.
- Directly deployable
- Operational 168 hours per week
- 100% productive
- Cost approximately €3 per hour
- Error-free
- Always available
- Recruitment & onboarding required
- Operational 40 hours per week
- 80% productive
- Cost approximately €40 per hour
- Prone to errors
- Subject to leave and sick days
Which processes can you automate with RPA?
The tasks most suitable for automation with RPA are repetitive, manual, and involve a high volume of transactions. Often, executing a process requires using multiple applications. It is in these situations that RPA shines.
Within the HR department, our software robots take over the following tasks:
✅ Search and screening of recruitment candidates
✅ Onboarding and offboarding processes
✅ Verification of time registrations
✅ Requesting VOG (Certificate of Conduct) statements
✅ Creating employer statements
✅ Adding new employees to the system
✅ Generating productivity reports
These organizations have preceded you…
We can truly tell you everything about who we are, how we operate, and what is possible with RPA and AI. Contact us to learn more about these projects.
Case studies in HR
Implementing software robots in your HR department?
We have successfully assisted various organizations in implementing software robots (RPA) to automate repetitive manual processes. Curious about which processes we can automate in your department? Feel free to contact Ebert Knol.
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